Find below the list of Stratford’s policies:
Council has established a number of policies to provide guidance to staff when carrying out their duties on behalf of residents.


  1. The Achievement Awards Policy establishes a process to recognize teams and individuals whose achievements have brought the Town widespread recognition.
    Policy # 3 - Achievement Awards

  2. The Proclamations Policy sets out responsibilities and procedures for the issuance of Proclamations.
    Policy # 4 - Proclamations

  3. The Access to Information policy sets out which items shall be disclosed and which items shall not be disclosed upon request by members of the public.
    Policy # 5 - Access to Information

  4. The Inspection of Town Owned Property Policy mandates regular inspections of Town owned property to help ensure the safety of property users.
    Policy # 7 - Inspection of Town Owned Property

  5. The Utility Collections Policy sets out the process for the collection of overdue utility customer accounts.
    Policy # 8 - Utility Collections Policy

  6. The Sexual Harassment Policy is intended to educate employees about sexual harassment to prevent any sexual harassment from occurring in the workplace and, if necessary, to deal with any reported cases of sexual harassment that may occur.
    Policy # 10 - Sexual Harassment Policy

  7. The Issuing of Keys to Town Facilities Policy establishes a system to manage the issuance of keys for Town facilities.
    Policy # 14 - Issuing of Keys to Town Facilities

  8. The Take Over of Existing Water Systems Policy establishes the criteria under which the Stratford Utility Corporation will accept ownership of private water systems.
    Policy # 15 - Take Over of Existing Water Systems

  9. Policy #19 - Water Valve Service Box Policy

  10. Policy # 20 Ultra Violet Light Policy

  11. Policy # 23 - Authorization and Permitted Use of Town Credit Cards Policy

  12. The Street Naming and Numbering Policy provides guidance on the selection of street names and establishes how civic numbers are to be assigned.
    Policy # 25 - Street Naming and Numbering

  13. The Operating and Capital Budget Process Policy establishes a process for the development and adoption of the annual operating budget and five year capital budget for the Town.
    Policy # 27 - Operating and Capital Budget Process

  14. The Capital Project Fund Policy stipulates that Council shall allocate an amount annually to the Capital Project Fund and allocate any operating surplus to the Capital Project Fund
    Policy # 28 - Capital Project Fund

  15. The Disposition of Assets Policy establishes guidelines for the disposition of surplus assets.
    Policy # 29 - Disposition of Assets

  16. The Town Crest Policy sets out a process for the approval of the use of the Town’s Crest by persons or organizations.
    Policy # 30 - Town Crest Policy

  17. The Distribution of Council and Committee Agendas and Materials Policy sets out time lines and recipients for the distribution of Council and Committee agenda packages.
    Policy # 40 - Distribution of Council and Committee Agendas and Materials

  18. The Scent Free Policy designates Town owned facilities as scent free locations for the safety of users and staff who may have a sensitivity to scented products like perfumes, aftershave and hairspray.
    Policy # 44 - Scent Free Policy

  19. The Donations Policy establishes nominal donation amounts for assistance to residents who travel out of province to represent the community, province or country and to support tournaments and events held in Stratford.
    Policy # 99-FA-01 Donations Policy Amended

  20. Policy # 99-FA-01 - Donations Policy

  21. The Personnel Policy establishes employment terms and conditions such as hours of work, retirement benefits, vacation leave, paid holidays and sick leave.
    Policy # 2000-HR-01 - Personnel Policy

  22. The Employee Service Awards Policy was established to provide recognition for employees who are long serving with the Town.
    Policy # 2001-HR-02 - Employee Service Awards Policy

  23. The Storm Closure Policy establishes the policy for the closure or delayed opening of Town offices in the event of a severe storm.

  24. Policy # 2002-HR-01 - Storm Closure Policy

  25. The National Building Code Policy establishes a requirement for buildings that fall under the scope of Part 3 of the National Building Code to be designed by a registered professional architect and/or engineer to meet the requirements of the code.
    Policy # 2002-PH-01 - National Building Code

  26. The Correspondence Policy provides guidance on the receipt and distribution of incoming and outgoing correspondence.
    Policy # 2003-FA-01 - Correspondence Policy

  27. The Business Park Tax Incentive Policy establishes a five year, declining tax incentive for businesses who locate in the Stratford Business Park to help to attract new business to the park.
    Policy # 2004-ED-01 - Business Park Tax Incentive Policy

  28. The Fixed Asset Capitalization and Depreciation Policy establishes a standard for recording, tracking and depreciating the Town’s fixed assets.
    Policy # 2004-FA-01 - Fixed Asset Capitalization and Depreciation Policy

  29. The Recording of Meetings Policy provides guidance for the preparation of agendas and the recording of minutes of the various Town meetings.
    Policy # 2004-FA-01 - Recording of Meetings

  30. Policy # 2004-FA-02 Operational Plan Policy

  31. The Employee Computer Purchase Plan allows employees and Council members to purchase a computer for home use with the cost deducted from the employee pay or council remuneration over a 3 year period with interest at the Town’s short term borrowing rate to encourage staff and council members to become and remain proficient with the use of computers.
    Policy # 2004-HR-01 - Employee Computer Purchase Plan

  32. The Hiring Policy establishes the process for the recruitment and selection of Town employees.
    Policy # 2004-HR-01 - Hiring Policy

  33. The Town Centre Wall Themes Policy designates locations in the public areas in the Town Centre to celebrate Heritage, Recreation and Sport, Community and Cultural and Awards of Distinction.
    Policy # 2004-RC-01- Town Centre Wall Themes

  34. Policy # 2004-SU-01 Stratford Utility Corporation Un-Serviced Area Capital Contribution Policy

  35. The Employee Background Check Policy establishes a requirement to conduct criminal record checks for all permanent employees and for seasonal employees who work with youth or seniors or who handle money to protect the youth, seniors and integrity of the Town’s finances.
    Policy # 2005-HR-01 - Employee Background Check Policy

  36. The Wind Energy Policy sets out the Town’s policy to encourage and regulate the installation of wind energy systems on properties in Stratford.
    Policy # 2005-PH-01 - Wind Energy

  37. The Council Per Diem and Meeting Stipend Policy sets the amount of the Council per diem for representing the Town and the stipend Council members receive for attending Council and for Chairing regular committee meetings pursuant to the Council Remuneration Bylaw.
    Policy # 2006-CW-01 - Council Per Diem and Meeting Stipend Policy

  38. The Newsletter and Annual Report Policy sets out the publication time and distribution methods for Town newsletters, the annual; report and town publications.
    Policy # 2006-ED-01 - Newsletter and Annual Report

  39. The Street Light Policy sets the standard for the number and intensity of street lights in the Town depending on the type of vehicular and pedestrian traffic and the process for the installation of new street lights. Requests for street lights in existing residential subdivisions must be submitted in writing to the Town.
    Policy # 2006-SS-01 - Street Light Policy

  40. The Segregation of Duties Policy distributes functions of staff who deal with the Town’s finances and who handle cash to help ensure the integrity of the Town’s finances.
    Policy # 2007-FA-01 - Segregation of Duties

  41. The Sick Leave Accrual Policy sets out the method of accrual of employee sick leave for the Town’s financial statements because employees may accumulate sick leave and be paid for up to 75 days of unused sick time if they have accumulated at least 150 days of sick leave upon retirement which is a financial liability that must be reported.
    Policy # 2007-FA-02 - Sick Leave Accrual Policy

  42. The Employee Wellness Fund Policy establishes a fund to pay for 50% of staff wellness activities to a maximum of $200 per year per employee in recognition of the value of increased employee health and wellness which will result in employees who are able to function better at home and at work.
    Policy # 2007-HR-01 - Employee Wellness Fund Policy

  43. The Notice of Decision Policy sets out the process for notifying members of the public about planning related decisions.
    Policy # 2007-PH-01 - Notice of Decision

  44. The Procurement Policy establishes guidelines to help ensure fair, cost effective and cost efficient purchasing for the Town.
    Policy # 2007-PW-01 - Procurement Policy

  45. Policy # 2007-RC-01 Tobacco Free Policy

  46. The Sustainable Building Design Tax Incentive Policy establishes a tax incentive to encourage more sustainable building design for commercial, industrial, high density residential and institutional buildings in the Town.
    Policy # 2008-ED-01 - Sustainable Building Design Tax Incentive Policy

  47. The Records Management Policy sets out a process for the management and preservation of the Town’s records to help ensure that information is managed efficiently, destroyed or preserved as determined by Council and accessible to those who need access to the records.
    Policy # 2008-FA-01 - Records Management Policy

  48. The Computer Network Acceptable Use Policy establishes acceptable use of the Town’s computing, email, internet and network facilities to help ensure the integrity of the Town’s computer network facilities.
    Policy # 2009-FA-01 - Computer Network Acceptable Use Policy

  49. Policy # 2009-FA-02 Tangible Capital Asset Policy

  50. The Parks, Playing Fields and Facilities Use Policy sets the conditions and rates for booking Town parks, playing fields and facilities.
    Policy # 2009-RC-01 Parks, Playing Fields and Facilities Use Policy

  51. The Sustainability Decision Making Framework Application Checklist Policy sets out guidelines for the application of the Sustainability Decision Making Framework which is designed to ensure that the Town moves continuously towards a more sustainable future.
    Policy # 2009-SSE-01 - Sustainability Decision Making Framework Application Checklist

  52. Policy # 2010-FA-01 Travel and Meal Allowance Policy

  53. Policy # 2010-HR-01 Occupational Health and Safety Policy

  54. Policy # 2010-PH-01 Heritage Policy

  55. Policy# 2011-RC-01 Art Acquisition

  56. Policy # 2012-PH01 Parkland and Open Space

  57. The Municipal Tax Rate Policy is part of the Town of Stratford Results Matter Strategic initiatives, it was determined that a priority for the Town of Stratford would be to provide the lowest residential tax rate to our residents based on other comparable Town’s on PEI that provide the same type of services as the Town of Stratford
    Policy # 2013-FT-01 Tax Rate Policy

  58. 2014-CW-01-Council Per Diem & Stipend Policy

  59. HR004-2014 - Personnel Policy Amendment

  60. 2015-AE-01, Commemorative Naming Policy - The Commemorative Naming Policy sets out the process by which the Stratford Town Council will consider the commemoration of persons, groups or events through the naming of parks, places or infrastructure within the Town.

  61. 2015-CW-01, Sub-Committee Terms of Reference - The Sub-Committee Terms of Reference Policy outlines the establishment and participation guidelines for all Town sub-committees.